Project Financial Management 

• Assist Project Managers with project setup, budget development, and financial planning. 

• Monitor project budgets, labor utilization, subcontractor costs, and other direct expenses. 

• Support monthly forecasting and Estimate at Completion (EAC) updates. 

• Review project financial reports and identify potential variances or issues. 

• Prepare cost tracking, earned value, and performance reports. 

• Assist with invoice preparation and revenue recognition support. 

• Track purchase orders, subcontract agreements, and project commitments. 

Schedule Management 

• Develop and maintain project schedules using approved scheduling tools. 

• Monitor schedule performance and identify potential delays. 

• Coordinate schedule updates with project teams. 

• Prepare milestone status reports and schedule dashboards. 

• Support critical path and resource-loading analysis where applicable. 

Reporting and Analytics 

• Produce project status reports, dashboards, KPI reports, and executive summaries. 

• Maintain project metrics including:  

  • Budget performance 

  • Schedule performance 

  • Resource utilization 

  • Risk status 

  • Change requests 

  • Action item completion 

• Support PMO reporting initiatives and portfolio-level analytics. 

Project Governance 

• Assist with project initiation activities including:  

  • Project charters 

  • Work plans 

  • Budget setup

  • Risk registers 

  • Communication plans 

• Maintain project documentation and records. 

• Ensure project artifacts comply with PMO standards and procedures. 

• Support project audits and quality reviews. 

Change Management 

• Track project scope changes and change requests. 

• Maintain change logs and decision registers. 

• Assist Project Managers in documenting impacts to budget, schedule, and resources. 

• Coordinate approvals for project modifications. 

Resource Planning 

• Support resource demand forecasting and workload planning. 

• Track staff assignments and utilization. 

• Coordinate resource requests with project managers and operational leaders. 

• Identify potential resource conflicts for management review. 

Risk and Issue Management 

• Maintain project RAID logs. 

• Track mitigation actions and issue resolution activities. 

• Prepare risk reports for project reviews and steering committee meetings. 

• Escalate concerns to Project Managers as appropriate. 

Administrative Project Support 

• Coordinate project meetings, workshops, and reviews. 

• Develop agendas and document meeting minutes. 

• Track action items and follow-ups. 

• Maintain project collaboration sites and document repositories. 

• Support proposal transitions and project kick-off activities. 

Required 

• Associate's or Bachelor's degree in Project Management, Business Administration, Engineering, Construction Management, Finance, Geography/GIS, or related field.

• 2+ years of project coordination, project controls, project administration, financial analysis, or PMO experience. 

• Strong proficiency with Microsoft Excel. 

• Experience preparing reports and dashboards. 

• Excellent organizational and communication skills. 

• Strong attention to detail and problem-solving abilities. 

Preferred 

• Experience supporting engineering, utility, infrastructure, environmental, geospatial, or professional services projects. 

• Experience with:  

  • Microsoft 365 
  • Deltek Vantagepoint 
  • Power BI 
  • Smartsheet 
• Understanding of PMBOK-based project management processes. 
• CAPM certification or willingness to obtain. 
• Knowledge of project budgeting and forecasting.